The posting, in Helsing's own words
archived Sep 11, 2026Who we are
Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards. As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously. We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications.
The role
As a Talent Operations Coordinator based in Munich, you will work closely with the wider Talent Operations team to support the scheduling engine that keeps our hiring pipelines moving at pace. Interviews span multiple time zones, high volumes of candidates, and fast-moving hiring loops, and you will help turn that complexity into a smooth, well-coordinated process. Your work directly shapes the candidate experience and the speed at which specialists join the teams building our technological advantage in defence AI. By bringing precision and structure to high-volume, multi-region scheduling, you will make a tangible and measurable contribution to how quickly and effectively we secure the talent we need.
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The day-to-day
Support high-volume interview scheduling across multiple time zones, working with the wider Talent Operations team to balance candidate, interviewer, and hiring manager availability at pace Operate Applicant Tracking Systems and automated scheduling tools to manage complex, fast-moving interview loops for virtual and onsite candidates Act as a key point of contact for candidates and interviewers, ensuring rapid response times and a seamless experience Maintain accurate, real-time data, documentation, and templates across all internal systems to support quick decision-making Partner with Talent Acquisition and Talent Operations colleagues to identify scheduling bottlenecks and implement measurable improvements to throughput and turnaround time Contribute to reporting on scheduling speed, pipeline velocity, and interview completion rates to track operational performance Be based in our Munich office, minimum 3 days per week