The posting, in Ninja Van's own words
archived Nov 3, 2026Industrial Relations Support.
Assist in the preparation of IR-related documentation, including: Show Cause Letters Warning Letters Investigation-related documents Meeting minutes and correspondence Support the IR team in maintaining proper documentation and employee records. Assist in compiling information and preparing reports related to employee relations matters. Conduct basic research on employment-related legislation, regulations, and best practices when required.
Administrative Support
Provide administrative assistance to the IR team on day-to-day operations. Maintain organized filing systems (both physical and electronic). Assist in data entry, tracking, and record management. Prepare spreadsheets, summaries, and reports using Microsoft Excel.
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Training & Event Coordination
Assist in organizing IR-related training sessions, workshops, and awareness programs. Ensure all administrative and operational requirements are prepared before training sessions.
General Support
Liaise professionally with employees and internal stakeholders when required. Escalate uncertainties or complex matters to the IR team for guidance and approval. Perform other duties and special assignments as assigned by the supervisor.
Currently pursuing a Bachelor's Degree in:
Law (Preferred) Human Resource Management Industrial Relations Business Administration Or other related disciplines
Skills & Competencies
Basic understanding of Employment Law and Industrial Relations principles is an added advantage. Strong verbal and written communication skills in English and Bahasa Malaysia.
Proficient in Microsoft Office applications, particularly:
Microsoft Excel Microsoft Word Microsoft PowerPoint Good analytical and organizational skills. Detail-oriented with strong administrative capabilities. Ability to manage confidential information with professionalism. Able to work independently while seeking guidance when necessary. Positive attitude and willingness to learn.
We are looking for candidates who are:
Genuinely interested in Industrial Relations and Employment Law. Eager to learn and take initiative. Responsible, dependable, and proactive. Able to communicate confidently and professionally with people at different levels. Strong in time management and able to meet deadlines. Possess good attendance and punctuality records. Fast learner with a strong sense of accountability. Not afraid to ask questions and seek clarification when required.
What You Will Gain
Practical exposure to Industrial Relations and Employment Law matters. Experience in handling disciplinary and employee relations documentation. Opportunity to participate in workplace investigations, training coordination, and HR projects. Hands-on experience in data management, reporting, and administrative processes within a corporate environment.