The posting, in Waabi's own words
archived Sep 30, 2026Waabi, founded by AI visionary Raquel Urtasun, is the leader in Physical AI. With a world-class team, we're unlocking the next era of autonomous transportation with technology that's powering commercial autonomous trucks and robotaxis. Waabi is backed by and partners with world leaders in AI, automotive, logistics, and deep tech. With offices in Toronto, San Francisco, Dallas, and Pittsburgh, Waabi is growing quickly and looking for diverse, innovative and collaborative candidates who want to impact the world in a positive way. To learn more visit: www.waabi.ai
About the Role:
Waabi is looking for an experienced Executive Assistant to join our Office of the CEO. In this role you will be part of building the infrastructure of the Office of the CEO, while also driving real day to day impact by providing executive support to the CEO ensuring consistent and efficient management of schedules, travel, and meeting preparation. This is a role that requires someone that can balance deep attention to detail, high volume and pace of work and significant change agility. The opportunity provides real opportunity to drive impact and influence design as we further develop the Office of the CEO structure.
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You will:
Own the operational execution layer of calendar, travel, and logistics support for the CEO at very high complexity and pace. Identify patterns and inefficiencies in calendar structure, pre-read completeness, and meeting-acceptance follow-through, and propose improvements. Anticipate needs and proactively resolve issues before they arise. Track action items, deadlines, and commitments to ensure follow-through. Flex into coverage during time-zone shifts or travel, including stepping into point-person duties temporarily when needed. Partner closely with the other executive assistants supporting the CEO as the Office of the CEO structure develops. Contribute to shaping the Office of the CEO's structure and operating practices as they take shape. Communicate clearly and confidently in ambiguous situations, articulating rationale for decisions to the Senior EA or directly to the CEO as needed. Assist with special projects and cross-functional initiatives. Handle highly sensitive and confidential information with professionalism and discretion. Grow into a dedicated ownership track over time based on strengths, such as end-to-end travel strategy or calendar and operations quality and workflow design, and build systems that help the executive team work smarter.